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The Finance Department of S.B.K. Women's
University, Quetta is responsible to manage and
improve the Financial Management and accounting
system of the university. It controls the
working of all its sub- sections under the
provision of the University Act No IX of 2004.
Currently University is following the financial
rules and regulations of Federal Government as
its own rules are in process of finalization.
The department also administers various
development projects of the university, approved
by HEC from time to time. The Finance department
has been divided into various sections / units
as detailed below:
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From the day first overall supervision of
finance department is handled by Mr. Naveed-ullah
Khan, Additional Director Finance. The functions
of each section are as under. |
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Budget Section |
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Budget Section is headed by the Accounts Officer.
The main function of the section is to prepare
annual & revised budgets and exercise proper
control on expenditure as per approved budgetary
allocations. Before payment of any bill the same
bill is routed through this section for getting
actual provision of budget so that the
expenditure can properly be controlled. |
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Payroll Section |
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It is also headed by Accounts Officer. The basic
function of the section is to prepare payroll of
all the employees of the university manually as
well as on software. A payroll software
has been designed and provided to this Section.
The software is very helpful in issuance of
monthly pay slips to each employee of the
University |
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Accounts / Book Keeping Section. |
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The Section is also to be headed by Accounts
Officer but currently as the position of A.O. is
vacant; this section is controlled and
supervised by Additional Director Finance. The
section deals with day to day expenditure and
its further record keeping manually as well as
on software (F.I.S). All types of reports are
generated by this department for submission to
various forums. The reports to H.E.C, Government
of Balochistan & Income Tax Department are also
handled by this section. |
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Procurement Section. |
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The Section is headed by Purchase Office. Since
the establishment of the university, this
section involved in heavy procurement as the
newly established university requires Furniture
& Fixture, Machinery & Equipment, Transport
Scientific Equipment and various other items for
the Classrooms, laboratories, Library &
Administration Offices to start the functions
well in time. Under the supervision of
Additional Director Finance, procurement section
has accepted the challenge and in record period
made heavy procurement abiding by all the rules
& regulation of Federal Government & PPRA in
order to avoid any post audit observation.
Presently the section is working without any
software, but in near future software will be
used for efficient control & management of
inventory and fixed assets. |
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Technological Improvement |
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The department from the very beginning started
working independently to manage accounts
manually. However Substantial progress has been
made in developing modern, efficient and
integrated computer solutions for the management
of accounts. Now data can be obtained by
operating “Reports” modules of F.I.S. Reports
can also be obtained on the basis of location,
bank accounts and funding sources. Trail
balances / statements of affairs can be obtained
on sub- subsidiary, control and main
level. The provisional general ledger option is
also available in Financial Information System
which can be utilized for correction of entries
through edit format. The final posting can be
done after correction of provisional ledger
balances. The reports are provided to external
Auditors well in time to carryout the audit
thoroughly. The chart of Accounts has allowed to
compatibility with the International Accounting
Standards (I.A.S) in accounting system of S.B.K.
Women's University as well as categorization of
Financial Information under Generally Accepted
Accounting Principles (G.A.A.P) real time
consolidation and facilitation in exercising
proper controls. |
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